Regulated data for learners.
Michigan Medicine has a number of resources for accessing patient health data for research, including the Precision Health Analytics Platform and DataDirect. View the information below for more details.
Still not sure what resource to use? Schedule a Consultation
The University of Michigan has put together a suite of tools to access patient health data that differ based on the data need, the role of the requestor, and the risk level associated with accessing particular data. These tools and resources enable regulated access to clinical data on more than 4 million unique patients from Michigan Medicine.
Learn more about patient data general security guidelines on Research A-Z: Data Security & Privacy
Precision Health De-Identified DataDirect
Level of Data Identifiability: Coded, date-shifted
Basic Requirements: Level-1 account
Data Refresh: Once per quarter
Data Storage: Precision Health Turbo
Access: Automatic following requirements below
HIPAA Training: MyLINC
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Precision Health attestation emailed to [email protected]
Faculty Member Sponsorship: Through the self-serve tool
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: [email protected]
Precision Health De-Identified RDW
Level of Data Identifiability: Coded, date-shifted
Basic Requirements: Level-1 account
Data Refresh: Once per quarter
Data Storage: Precision Health Turbo
Access: Automatic following requirements below
HIPAA Training: MyLINC
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Precision Health attestation emailed to [email protected]
Faculty Member Sponsorship: Through the attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: [email protected]
Custom Data Extract (Data Office)
Level of Data Identifiability:
- Coded, Limited, Direct identifiers, Protected Health Information
- Customized based on study/project design
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-1 or Level-2 account based on data
Data Refresh: One day behind
Data Storage: Investigator’s HIPAA compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Signed Attestation
Faculty Member Sponsorship: Through the attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: [email protected]
Michigan Medicine DataDirect
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: One day behind (1-month lag in billing data)
Data Storage: Investigator’s HIPAA-compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Virtual attestation signed each time researcher creates a dataset
Faculty Member Sponsorship: Through the request process & attestation
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: [email protected]
EMERSE
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: One day behind
Data Storage: Investigator’s HIPAA compliant server
Access: Request Form
HIPAA Training: Cornerstone Learning
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: N/A
Faculty Member Sponsorship: Through the request process
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
Email Contact: [email protected]
MiChart EHR Access
Level of Data Identifiability:
- Direct identifiers, Protected Health Information
- (minimal necessary; only what is explicitly approved by IRBMED)
Basic Requirements: Level-2 account
Data Refresh: Real-time
Data Storage: Investigator’s HIPAA-compliant server
Access: MiChart Research Access Request Form
HIPAA Training: Will be assigned
PEERRS Certification: Human Subjects Research Protections
Signed Attestation: Form will be provided through the request process
Faculty Member Sponsorship: Required
eResearch IRBMED Application: For patient-level data, completed eResearch application through IRBMED (not HSBS) and attained, at a minimum, a ‘not regulated’ determination
MiChart is the electronic health record system used by Michigan Medicine. Access to MiChart should be considered a last resort and only be requested if other forms of clinical data access have been rigorously considered and found inadequate to achieve the goals of the research project. The use of MiChart patient data for research or quality improvement purposes is a privilege, not a right. With this privilege comes the responsibility to protect the privacy of individuals whose sensitive data are being studied, and to not use, disclose, or transfer data other than as permitted by IRBMED, Compliance, and federal and state law.
- Volunteers are not allowed to access MiChart.
- Undergraduates who successfully complete the requirements below can only access MiChart with a H.I.T.S. core image device on university property under the supervision of their sponsoring faculty/staff member.
- Graduate students who successfully complete the requirements below can access MiChart remotely with a H.I.T.S. core image device, but only within the United States.
Undergraduate/graduate students who successfully complete the requirements below may be granted read-only permission to MiChart for a limited time period determined by Compliance.
For students, and employees outside of Michigan Medicine, the following criteria must be met to be considered for access to MiChart:
- Students must be enrolled in a for-credit research program or course and the access to Michart must be related to research work associated with the research program or course.
- Employees must have a paid position at the University of Michigan
- The research data you're interested in obtaining cannot be found using other tools, such as DataDirect and/or EMERSE.
To assess whether the second criterion has been met, please provide:
- A summary of the data needs for their research work related to their program
- What data will they need to pull from MiChart. Please provide a data dictionary
- What their role will be in the research project so that we may determine whether direct access to MiChart is appropriate.
MiChart use for research is reserved for times when the data cannot be retrieved by other means. Volunteer access is not permitted under any circumstances.
2800 Plymouth Road
Ann Arbor, 48109
The Data Office for Clinical & Translational Research, a unit of the Medical School Office of Research, fosters the translation of data into research that improves clinical outcomes by bridging the gap between personal health data and clinical research.
